We are proud to encourage talented individuals to participate and gain work experience within the fascinating Gourmet food market industry. Our high standards and quality of products goes hand in hand with the quality of our employees.  

Key responsibilities include, but are not limited to:  

• Accurately perform all steps relating to processing invoices, payments, and other AP related functions in a timely manner following company policies and procedures.
• Match G/L codes and review invoices for department/manager approval and verification of supporting documents, research and resolve discrepancies, and sort and file invoices for payment.
• Prepare and Match documentation to checks. Mail out signed checks and file backup.
• Maintain Excel file of invoices for monthly Vendor statement reconciliation to AP Aging and sub-ledger reports.
• Effectively communicate with vendors/payees regarding supporting documents, payments, discrepancies and other inquiries.
• Create and key monthly AP accruals
• Ensure that required documents for all active vendors are obtained and retained on file -- Form W-9s, Contracts, Certificate of Insurance (if required), and other supporting documents deemed appropriate.
• Assist in preparation of form-1099s and Sales & Use Taxes.
• Ensure proper filing, retention and archiving of required documents and records using scan plus and document manager software.
• House Accounts: Prepare and make deposits for House account payment checks and miscellaneous other checks received. Field House Account inquiries and reconcile as needed. Assist in preparation and distribution of House Account statements.
• Other: Handle and prepare all documents that require notarization at the bank, Sort and distribute internal and external mail received.
•  Process Improvement: Identify areas to improve manual processes, enhance internal controls and accuracy, make recommendations to management and implement.
•  Performs other job functions as assigned.  

Requirements:

 

• Ability to prioritize and organize multiple assignments, proactively completing tasks in a timely manner with minimal supervision in a strong team environment.
• Ability to work in a fast-paced work environment.
• At least 2-3 years of AP transaction processing experience in computerized AP systems. (Sage MAS500 or MAS200 experience preferred but not required.)
• Accurate GL coding skills in addition to solid U.S. GAAP accrual basis accounting knowledge related to expenses and AP transactions.
• Proficient in Excel, Word, and Outlook.
• Knowledge of cost allocation experience preferred.
• Effective verbal and written communication skills.
• Associates or Bachelors Degree or equivalent experience. 

Benefits:   

 

Medical, Dental, Prescription, Life & Disability, 401k, PTO, Employee Discount 

Competitive Salary to commensurate with experience 

 

Comments: 

 

Employment at Citarella will be contingent upon your completion and evaluation of a drug screen and criminal background check. 

 

Some Holidays and overtime work will be required. 

 

Citarella is an Equal Opportunity Employer and is committed to diversity in the workplace. 

 

How To Apply: 

Qualified candidates may submit their resume witht the subject title as "Citarella Accounts Payable" to jobs@citarella.com. 

 

You may also fax your resume to Attn: Human Resources at (212) 595-3738.